Long-term digital archiving for small and medium-sized organizations
Small and medium-sized organizations (SMOs) are often not able to keep their digital records for long periods available. The investment in technical infrastructure is beyond its capacity, as well as they hardly achieve the organizational requirements.
Critical success factors for the introduction of records management at SMOs are the shortage of human resources, the organizational culture and the acquisition and operating costs for a records management systems.
The procedure allows to use the file server for storing documents and manage them with small tools. Thus enables small organizations to manage legal requirements to files, convert them into a credible long-term archive and to draw on their knowledge base.
The central part of the solution is to implement the necessary organizational measures adapted to the environment (industry, company culture and size) and offer a low-tech solution that builds on the existing IT. This approach also allows to reduce the necessary external support to a minimum.
The so-established records management enables a SMOs to preserve and archive their information economically.
Project Partner: Institute for Information and Communications Technology (HTW Chur), municipal administration, privat Storage Provider
Project period: August 2009 until August 2010
Contact:
- Niklaus Stettler (Professor and Director of Institute)
